Description
Description

+44(0)1753 522020
sales@beltability.co.uk

PRIVACY POLICY

This Privacy Policy sets out how Beltability Ltd will process your personal data that you may provide to us or that we may collect from you when you visit our website www.beltability.co.uk

Beltability Ltd is defined as a data controller under the General DataProtection Regulation (GDPR) and Data Protection Act 2018.

Beltability Ltd is committed to ensuring that your privacy is protected and will only process personal data in accordance with this Privacy Policy.


The information we collect

We process personal data including and not limited to:
• Name and job title
• Contact information including e-mail address and telephone number
• Financial information including credit card and/or debit cardinformation
• Invoice and delivery addresses
• Demographic information such as postcode and preferences

Information we collect from third party sources:
On occasions, we acquire information from another company, for example to supplement the data that Beltability Ltd holds.  Where this happens we will take appropriate steps to assure ourselves that your information was collected legally.

Information which is available publicly:
Your personal information may be available to us from external publicly available sources: for example,geo-demographic information and information from public registers such as listed directorships, information from the electoral roll and press reports.  In addition, depending on your privacy settings for social media services, we may access information from those accounts or services

Legal grounds for processing your information

We will rely on the following legal bases under GDPR to process your personal data:

1. Consent
2. Performance of a contract
3. Legal obligation
4. Vital interest
5. Public interest or exercise of official authority
6. Legitimate interest pursued by the controller or 3rd party

How we collect your information

Voluntary Information
You may provide us this information when completing forms and contracts, corresponding via the telephone, e-mail or we may meet you at an event or exhibition. Personal information is only collected when voluntarily submitted by visitors. Such information includes your name and e-mail address which will be used only for the purpose they were submitted for unless you have explicitly agreed otherwise. We only gather the necessary information to contact you to provide legitimate business information. Personal as well as non-personal information collected by Beltability Ltd is considered confidential and will not be sold, leased or otherwise shared with third parties.

Involuntary information when you visit our website
We do not collect information automatically or use Cookies and Tracking Technologies.

How we process your information

We collect and process data for the following reasons:

• to ensure we can fulfil our service levels to a high standard
• internal record keeping
• to improve our products and services
• to ensure that our website is presented in the most effective manner
• our legal requirements as a UK registered business
• to communicate with our partners
• to market our products and service (see Marketing below)

We will also provide information to 3rd parties, when it is necessary to fulfil your service requirements. These include but are not limited to payment processors, accountancy services, financial institutions, carriers for the delivery of goods, IT services. We do not authorise these companies to use or disclose your personal information except for the purpose of providing the service we request of them. Beltability Ltd based in the UK and processes your date in the UK, but some third party data processors may be based outside of the European Economic Area (EEA).

In all circumstances the information obtained will be retained andutilised in accordance with all applicable laws, in particular the DataProtection Act 2018 and GDPR. Accordingly we will maintain and protect theconfidentiality of your information.

Marketing

We may from time to time contact you to make you aware of new productsand services, unless you explicitly request us not to do so.

We have never sent out promotional material via post or by email. If we decide to do so in the future we will ask for your consent first.

We never share your name and contact details with third parties for marketing purposes. We do not use third party service providers to send out marketing material. If we decide to do so in the future we will only allow them to use that information on our instructions and where they have agreed to treat the information confidentially and to comply with data protection legislation.

Data security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical,electronic and managerial procedures to safeguard and secure your information.

How do we protect your personal data?

• We treat your data with care and take all steps to protect it
• Sensitive data is secured by SSL encryption
• Our systems have the highest level of security
• Our systems are monitored for any intrusions
• We will notify you and any applicable regulator of a suspected breachas required by law

Data retention

We collect and store data for the purposes of all our businessoperations and to provide service to our customers.

How long will we keep personal data?

• For active customers and suppliers we will retain data for as long asyou remain active.
• For inactive customers and suppliers we will retain data for marketing purposes;however we will anonymise your personal data so that it can no longer be associated with you, in such case we may use such information without further notice to you.
• On request of an ‘unsubscribe’ or a specific request not to be contacted, personal data will be transferred to a suppression list.
• We will keep personal data in our database for our own internal records.

Your rights

You have the right to:

• Receive disclosure of any of your personal data that we store and process
• Update/amend inaccuracies or changes to your data
• Opt out of any future e-mail marketing
• Request for processing of your personal data to be restricted
• Be informed of what lawful basis we are relying on for the processing of your personal data
• Be forgotten (have your personal data deleted) or we would recommend that we suppress you from future communications, rather than delete your data from our database.

If you wish to review, verify, correct or request the erasure of your personal data, object to the processing of your personal data, withdraw the consent to the processing of your personal data or request that we transfer a copy of your personal data to a third party please contact our Data Protection Representative, Linda Rogulska, by emailing gdpr@beltability.co.uk.

We will respond to the request as soon as we can. Generally this will be within one calendar month from when we receive your request but on occasions it may take longer to deal with your request and in such circumstances we will let you know.

Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore,we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

Automated Decision Making
We do not use any form of automated decision making in our business.

Changes to this Privacy Notice

We keep our privacy notice under regular review, and we encourage you to periodically review this page for the latest information on our privacy practices. Any changes we make to our Privacy Notice in future will be posted on our website and where appropriate notified to you by e-mail or otherwise.

Contact details

If you have any questions our contact details are:

Beltability Ltd
The Pines, Duffield Park
Stoke Poges
Slough
Bucks SL2 4HY

Telephone: 01753 522020

E-mail: gdpr@beltability.co.uk


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